The various record series used by UVA (taken from records retention and disposition schedules established by the Library of Virginia) can be found in the Retention Schedule Database. Examples of record series include: personnel records, student records, state and local fund financial records, research financial records, clinical trial records, etc. Consult the official records retention schedules to determine that your records are eligible for destruction n Establish and follow Library of Virginia Records Retention & Disposition Schedules. Those guidelines cover both the records themselves and their management. Timely Destruction of Records. All investigations, litigation, required audits, and Virginia Freedom of Information Act requests must be completed or fulfilled. 1. In keeping with the Code's mandate, LVA has developed records retention and disposition schedules outlining the disposition of public records. From A to Z, the Library of Virginia's digital collections reflect the diverse history of the commonwealth and its people. § 42.1-85. To schedule a presentation or training, contact your assigned records management analyst. Records Management Program; agencies to cooperate; agencies to designate records officer. Registration will close one week prior to the event date. Under the authority of the Virginia Public Records Act, the Records Management section at the Library assists state and local government in ensuring that public records are maintained and available throughout their life cycle. Virginia Tech Policy 2000 requires university offices to complete a Records Management Services-approved state form RM-3 Certificate of Records Destruction prior to the disposal of any original, offical university record.. Records destruction procedure. Library LibGuides Records Management … Intergovernmental Preparedness for Essential Records (IPER) was an eight week webinar aimed at helping agencies of the commonwealth identify and prioritize essential records and create a disaster plan. It looks like you're using Internet Explorer 11 or older. Ed. Records to be destroyed must be covered by a Library of Virginia-approved general or specific records retention and disposition schedule and the retention period for the records must have expired. Contact Maj. Jeffrey Kozak to schedule a training session. The Library of Virginia (LVA), the archival agency for the Commonwealth of Virginia, is seeking to hire three Records & Information Management Analysts. Records Management; Circuit Court Records Preservation; State Publications Depository Program; Library Services and Resources; For Libraries & Educators. Specific schedules apply to records that are unique to an individual state agency. n Establish and follow Library of Virginia Records Retention & Disposition Schedules. Effective July 1, 2006, the Virginia Public Records Act was changed to include a provision for the timely destruction of records created after that date that include personally identifiable information. Records Officer Contacts Search. Overview. LIBRARY OF VIRGINIA . … To create and maintain an effective records management program: n Develop policies and procedures for records management. Please check our News & Events Calendar or contact usfor any changes to our regular hours due to holiday closings, special events, or inclement weather. n Utilize technology to create, store, and retrieve records. From A to Z, the Library of Virginia's digital collections reflect the diverse history of the commonwealth and its people. For Everyone. Library Development and Networking; Students and Educators; Find It Virginia; Public Library Workshops; For Everyone. Microfilm reels of these court records can be ordered through interlibrary loan from the Library of Virginia. The Library of Virginia presents Virginia Public Records Management Manual 800 East Broad n Richmond, Virginia 23219 lva.virginia.gov OCTOBER 2014. To create and maintain an effective records management program: n Develop policies and procedures for records management. Records Management; Circuit Court Records Preservation; State Publications Depository Program; Library Services and Resources; For Libraries & Educators. Search by Regional Authorities/Entities ... Library of Virginia 800 East Broad Street Richmond, Virginia 23219-8000 Parking and Directions. The Library of Virginia electronic records guidelines’ section on record management mostly discusses creating a … Registration is required, but there is no cost for the training. Records Management Basics; Virginia Public Records Act; Policies & Standards; Services; History and Mission; Staff; Records Retention & Disposition. The Library of Virginia serves as both the state library and archives at the seat of government for the Commonwealth of Virginia. Records management function vested in The Library of Virginia. Under the authority of the Virginia Public Records Act, the Records Management section at the Library assists state and local government in ensuring that public records are maintained and available throughout their life cycle. State Agency List ... Library of Virginia 800 East Broad Street Richmond, Virginia 23219-8000 Parking and Directions. Procedures, schedules and forms for the Commonwealth of Virginia's Record Management program. Future events will be announced here and via the Va Records Officers' List (VA-ROL). Visit the Library of Virginia's Records Management play list on YouTube for videos that provide the fundamentals for developing a program, including: Introduction to the Virginia Public Records Act (VPRA) What is a public record? If you continue with this browser, you may see unexpected results. She spent nine years as an archivist at the Library of Virginia (LVA) and two years as a records management and information analyst at LVA before joining the UVA Records Management Office in March 2015. (Chapter 6 deals specifically with electronic records.) ARCHIVAL AND RECORDS MANAGEMENT SERVICES DIVISION . 184-001 OFFICE OF THE SECRETARY OF TECHNOLOGY The schedule on the attached page(s) is approved with agreement to follow the records retention and disposition … The Library is closed ofte… Virginia Historical Society Library. Overview; Physical Records Storage; Electronic Records Storage; Off-site Storage Vendors. The Library of Virginia can help The Records Analysis Section provides you, our client, the following support: zconsult in developing and implementing a records management program zconsult in developing, updating, and modifying records series and schedules zprovide training on policies and procedures zassist with disaster planning and recovery They have an extensive collection of manuscripts documenting African American history, they also have a collection of Civil War material. Library of Virginia records retention schedule for public school records-This is a PDF document. Richmond, VA 23219 Telephone: 804-692-3500 Fax: 804-692-3556 Hours and holidays: 1. The schedule on the attached page(s) is approved with agreement to follow the records retention and disposition conditions listed below: PAGE 1 OF 7 PAGES . Certificate of Records Destruction (RM-3 Form), COVID-19 Update: Guidelines for Researchers. There are no webinar events scheduled at this time. The State Records Management Division has created a series of videos which cover the most frequently … § 42.1-85. All investigations, litigation, required audits, and Virginia Freedom of Information Act requests must be completed or fulfilled. In that post, though we only looked at what the guidelines said about the records themselves. Contact Us Forms News, Events, & Programs Support the Library About Us Interlibrary Loan … The University Library has several different copies and editions. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. The Library of Virginia’s Lists of the court records of the Virginia counties and cities on microfilm in the Archives Division is very useful in searching for records. microfilm and microfiche) stored through this program are not used for reference purposes. Here, we will cover another section of the guidelines regarding records management. Records to be destroyed must be covered by a Library of Virginia-approved general or specific records retention and disposition schedule and the retention period for the records must have expired. Records Management Analysts are available to speak to professional groups … A. Records management training via GoToMeeting, which allows users to view the presenter’s screen and audibly connect through the phone or by using VoIP, is provided from time to time. 00 THE LIBRARY OF VIRGINIA ARCHIVAL AND RECORDS MANAGEMENT SERVICES DIVISION (Form RM-2 August 2007) RECORDS RETENTION AND DISPOSITION SCHEDULE SPECIFIC SCHEDULE NO. Records Management supports the efficient and economical management of public records by publishing records retention and disposition schedules, … General schedules apply to the records of common functions performed by or for all localities and state agencies. The archival and records management function shall be vested in The Library of Virginia. Records Management supports the efficient and economical management of public records by publishing records retention and disposition schedules, … COUNTY AND MUNICIPAL GOVERNMENTS (Fonn RM-2 April 2009) SOCIAL SERVICES RECORDS . Virginia Tech Policy 2000 requires university offices to complete a Records Management Services-approved state form RM-3 Certificate of Records Destruction prior to the disposal of any original, offical university record.. Records destruction procedure. POLICIES FOR RECORDS … § 42.1-85. Pupil Records; Board of Education Regulations. n Conduct a survey or inventory of records in all formats. Under the authority of the Virginia Public Records Act, the Library of Virginia’s Records Management section assists state and local government in ensuring that public records are maintained and available throughout their life cycle. The Library of Virginia shall be the official custodian and trustee for the Commonwealth of all public records of whatever kind, and regardless of physical form or characteristics, that are transferred to it from any agency. The collections include books, sound recordings, motion pictures, photographs, maps, and … You'll find them all here, whether you're looking for photographs, archival records, or maps. Subscribe to receive notice of all upcoming LVA-sponsored and other RM educational events. Imaging Services at the Library of Virginia manages a security microform program for the Library’s collection, state agencies and localities and offers advice to state and local governmental agencies in accordance with the Virginia Public Records Act.Security microforms (i.e. The following procedures describe the required actions and processes to comply with this policy and applicable laws and regulations. The Library of Congress is the nation's oldest federal cultural institution, and it serves as the research arm of Congress. For information on updating Specific Schedules refer to the Virginia Public Records Management Manual. Monday through Saturday, 9:00 a.m. until 5:00 p.m. 2. For Libraries and Educators . Consult the official records retention schedules to determine that your records are eligible for destruction This includes identifying, classifying, storing, securing, retrieving, tracking, and destroying or permanently preserving records." The Library also offers reference assistance, provides consulting services to government agencies and to public libraries, provides educational programs and resources on Virginia history and culture for students and teachers, and offers the public a wide array of exhibitions, lectures, … The Library of Virginia is not responsible for the content or accuracy of the information available on the following Web sites. The course is now available in a generic format, and may be reviewed and completed online in your own time. 6 Designating a Records Officer 6 Starting a Records Management Program 7 Delivery of Records … They have an extensive collection of manuscripts documenting African American history, they also have a collection of Civil War material. Overview. Virginia Historical Society Library. They have indexes to all of the Virginia census records from 1810 to 1920. It is also the largest library in the world, with more than 162 million items. The university records officer will develop and coordinate the records management program, which includes: 2. Records management results in cost savings and efficiency and contributes to government. n Conduct a survey or inventory of records in all formats. The library maintains and provides access to vast collections that tell the history of Virginia and its people. Records Management Program; agencies to cooperate; agencies to designate records officer. The Library of Virginia can help The Records Analysis Section provides you, our client, the following support: zconsult in developing and implementing a records management program zconsult in developing, updating, and modifying records series and schedules zprovide training on policies and procedures zassist with disaster planning and recovery. They have indexes to all of the Virginia census records from 1810 to 1920. Records Management Circuit Court Records Preservation State Publications Depository Program Library Services and Resources. The Library of Virginia maintains the Virginia Public Records Management Manual. A. Completing the Certificate of Records Destruction (RM-3 Form) In-person . Agency Hours: Tuesday - Friday, 10:00 AM - 4:00 PM, by appointment only Call 804-692-3800 to make an appointment COVID-19 Update: Guidelines for Researchers Check for updates or closings Phone: 804-692-3500 TTY/TDD: Use Relay (711) LVA Website Catalog [search … The Library of Virginia 2. Other professional organizations offer records management training. 800 East Broad Street 3. She earned the Certified Records Analyst (CRA) designation from the ICRM in 2017. Under this policy, the LVA issues two types of schedules. State Records Center … For questions or to set up a targeted webinar, contact your assigned analyst. Agency Hours: Tuesday - Friday, 10:00 AM - 4:00 PM, by appointment only Call 804-692-3800 to make an appointment COVID-19 Update: Guidelines for … Library Development and Networking Students and Educators Find It Virginia Public Library Workshops. “establishes a single body of law applicable to all public officers and employees to ensure that the procedures used to manage and preserve public records will be uniform throughout the Commonwealth.” A public records management program is implemented in … Before a state agency or locality can destroy public records: When a new schedule is approved, it supersedes all previously issued versions of the schedule. Visit the Library of Virginia's Records Management play list on YouTube for videos that provide the fundamentals for developing a program, including: Records Management Analysts are available to speak to professional groups and at conferences, as well as provide on-site training. The Library of Virginia has a number of useful online resources, including short training videos that cover the most important topics regarding retention and destruction of records. Intergovernmental Preparedness for Essential Records (IPER), Virginia Association of Government Archives and Records Administrators (VAGARA), National Association of Government Archives and Records Administrators (NAGARA), Association for Information and Image Management (AIIM), COVID-19 Update: Guidelines for Researchers, Introduction to the Virginia Public Records Act (VPRA), Completing the Certificate of Records Destruction (RM-3 Form). A. The records of the Virginia Company of London. The organization’s designated records officer and an approving official must authorize destructionby completing a. 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